CLA NOW -- September 5, 2007
K-12 Outreach
The college is collecting information about departmental K-12 outreach initiatives to enter into a database. Please forward the attached form to your faculty and staff members and ask them to complete one form for each initiative. The completed forms should be returned via email by September 21 to Anise McDowell, CLA K-12 Outreach Coordinator, at amm@umn.edu. Anise would also appreciate hearing from you if your department receives a request for a campus visit from anyone in the K-12 community. We would like to track how many students visit the campus and who they are. If there are any questions please do not hesitate to contact Anise at 5-8649 or amm@umn.edu.
EFS - Service Teams Q&A
The Following is the second in a series of Q&A's that the CLA Project Team will address as part of its regular communications concerning the Enterprise Financial System through CLA NOW.
1. Will the changes to the way purchasing is handled in th enew financial system increase the number of ECAR purchases?
Since requisitions and ECAR processing will both occur at the department level, the decision of which method to use will continue to be a departmental decision, consistent with policies for when either method is allowed.
2) Where will approvals be performed; .e.g., ECAR, travel, and planning?
The majority of approvals will occur at the department level and at the certified approver level (when required).
3) When is an RX required? When is a PO required?
In today’s system, the RX and PO are two separate processes. In the new financial system, the purchase requisition is the process used for purchasing goods and services. An approved purchase requisition will then generate a purchase order or a contract for professional services.
4) How will accountants in the service teams get the information to do corrections? Will departments fill out a form to handoff to the Service Team?
We will have various opportunities for a facilitated discussion about work flow between departments and service teams where we can then identify how these tasks will be accomplished. It is possible that certain forms may be created to assist in communication between the service teams and departments.
5) How and where will reconciling be performed? How will effort reporting work in a cluster?
We don’t have a specific answer at this time. We will communicate in the future when we have a clearer idea as to how this might work.
For future questions please send an email to claefs@umn.edu. The questions that you submit will be reviewed by a team member and a response will be sent.
If you missed the breeze presentations, they are available on the EFS website for you to view at your convenience. The website also contains a large amount of information about the EFS project. http://www.finsys.umn.edu/.
For future questions please send an email to claefs@umn.edu. The questions that you submit will be reviewed by a team member and a response will be sent.
If you missed the breeze presentations, they are available on the EFS website for you to view at your convenience. The website also contains a large amount of information about the EFS project. http://www.finsys.umn.edu/.
Financial Service Team Lead Positions
A requisition (#150594) has been posted to hire the remaining principal accountant positions that will serve as CLA Financial Service Team leads. The college will look first to CLA staff who meet the listed qualifications before considering candidates external to CLA, so please check it out! If you have questions about the position please contact Peggy Buckley (mab@umn.edu/6-9812)
Faculty and Research - Fall Semester 2007 Submission Dates
Sabbatical Supplement and Single Semester Leave
Applications for the 2008/09 sabbatical supplement and single semester leave competitions are due in the Office of the Associate Dean for Faculty and Research no later than Friday, 5 October 2007.
Scholarly Events Fund
Requests for scholarly events funding to support events scheduled during 2007/08 are due in the Office of the Associate Dean for Faculty and Research no later than Monday, 15 October 2007.
Promotion and Tenure
Dossiers for promotion and tenure cases being considered during the 2007/08 academic year are due in the Office of the Associate Dean for Faculty and Research no later than Friday, 19 October 2007.
Revised CLA HRMS Entry Worksheet
Download a copy of the CLA HRMS Entry Worksheet. You can also use the PDF form online and type the information directly on the worksheet, then print a copy and send directly to the CLA Payroll Office.
Advanced Job Data and Pay Entry Training Class
The CLA Payroll office strongly recommends that you attend one of the special sessions on Advanced Job Data & Pay Entry being offered by Training Services. It is an excellent course and you will find it extremely helpful whether you are a beginner or have been doing payroll for years.
The remaining session is:
Monday, September 10, 2007
8:30-11:00 a.m.
Please visit Training Services for registration.
If you have any questions about the course, you can call Toni Ziegler at 4-4153.
Upcoming Deadlines and Important Dates
Sept. 7
- 9/3-9/16/07 Pay Period CLA Payroll cut off 4:30 p.m. for the 9/26/07 pay date.
Sept. 21
- 9/17-9/30/07 Pay Period CLA Payroll cut off 4:30 p.m. for the 10/10/07 pay date.
Sept. 27
- Financial/HR meeting, 8:30 a.m., 102 Fraser Hall
Oct. 5
- 10/1-10/14-07 Pay Period CLA Payroll cut off 4:30 p.m. for the 10/24/07 pay date.
- Applications for sabbatical supplement and single semester leave due in the Office of the Associate Dean for Faculty and Research (212 JohH)
Oct. 15
- Requests for scholarly events funding due in the Office of the Associate Dean for Faculty and Research (212 JohH)
Oct. 19
- Dossiers for promotion and tenure cases due in the Office of the Associate Dean for Faculty and Research (212 JohH)
You can find past issues of CLA NOW at: http://www2.cla.umn.edu/admin/now_archive/default.html.
Submit items for CLA NOW to ludow006@umn.edu