CLA NOW -- October 3, 2007
CLA Financial/HR Meeting
Please mark your calendar for the next CLA Financial/HR meeting which will be held on Thursday, October 18 from 8:30 – 10:30 a.m. in the Minnesota Population Center, 50 Willey Hall.
Avoiding TIP Charges
The deadline at UMF for fund transfer requests to avoid TIP charges is noon on Thursday, October 11, 2007
DMS Off-Line
DMS will be off-line Wednesday, October 3rd from 12 PM (noon) until 8 PM.
Open Staff Positions
As stated in the FY08 Budget Letter, beginning this month the funds freed up from open printed budget staff positions in the units will revert back to the college while positions remain open. In other words, we will be handling savings from open staff positions like we handle open faculty positions. Units will continue to work with CLA HR to fill those positions both on a temporary and a longer-term basis.
CLA Award Guideline Announcements
Guidelines are now available for the 2007-08 Distinguished Teaching Awards -- the Horace T. Morse-U of M Alumni Association Award for Outstanding Contributions to Undergraduate Education and the Award for Outstanding Contributions to Postbaccalaureate, Graduate, and Professional Education. Go to "Nomination Materials" on the awards page at. The one-page collegiate nomination forms are due in 113 Johnston no later than Friday, October 19th. The CLA specific nomination forms are located at. Direct questions to Barbara Schwab at schwa133@umn.edu or 612-625-7994.
Guidelines are also available for the 2007-08 John Tate Award for Excellence in Undergraduate Advising -- administered through the Office of the Vice Provost and Dean for Undergraduate Education. Go to "Nomination Materials" on the awards page at http://www.irr.umn.edu/evpp/tateaward08. Nomination dossiers from CLA departments should be submitted to 113 Johnston (Undergraduate Programs) by Friday, December 14th. Direct questions to Barbara Schwab at schwa133@umn.edu or 612-625-7994.
Faculty and Research - Fall Semester 2007 Submission Dates
Sabbatical Supplement & Single Semester Leave
Applications for the 2008/09 sabbatical supplement and single semester leave competitions are due in the Office of the Associate Dean for Faculty and Research no later than Friday, 5 October 2007.
Scholarly Events Fund
Requests for scholarly events funding to support events scheduled during 2007/08 are due in the Office of the Associate Dean for Faculty and Research no later than Monday, 15 October 2007.
Promotion and Tenure
Dossiers for promotion and tenure cases being considered during the 2007/08 academic year are due in the Office of the Associate Dean for Faculty and Research no later than Friday, 19 October 2007.
EFS – Service Teams Q&A:
The following is the sixth in a series of Q & A’s that the CLA Project Team will address as part of its regular communications concerning the Enterprise Financial System through CLA NOW.
1) Is a chart of the six teams with member’s names attached to the roles available yet? Have the people in those roles been predetermined?
Individual members on the respective service teams have not been fully determined. CLA Fiscal Administration has a number of searches underway and will be having individual conversations with departments and CLA HR in October to discuss how their existing accounting staff fit into the service team model. Current regional accountants are likely to be on teams with units they currently serve, with the exception of regional accountants who serve units that will be located on two different teams.
2) How will current fiscal vacancies be filled?
CLA is currently searching to fill the open Principal Accountant positions. While we are meeting with units and determining where staff will be assigned, we will post and fill other positions as needed to maintain continuity of service.
A requisition (#150594) has been posted to hire the remaining principal accountants that will serve as CLA Financial Service Team leads. The college will look first to CLA staff who meet the listed qualifications before considering candidates external to CLA. A search committee is being formed and is expected to begin reviewing applications within the next week or so. Please contact Peggy Buckley (mab@umn.edu/6-9812) if you have questions about the position.
3) Is it possible to pick the service team I want to be on?
For the time being, service team staff will not be able to switch teams. Chairs and administrators have been told over the past several months that in order to minimize the amount of change occurring at one time, the accountant from the service team assigned to their unit would be their existing accountant (with limited exceptions). We will establish a process for moving between service teams post-implementation.
4) Will service teams be expected to have expertise in departmental designated duties; i.e., travel, employee expense reimbursements, ECARs, etc.?
Service teams will not be expected to have expertise in the processes that will be handled by departments (e.g., purchasing goods and standard services, travel processing). To provide consistency in service across departments, expertise instead should be shared among staff performing non-service team duties
5) Which teams have significant grant activity?
Significant – West Bank 1 and East Bank1
Average– West Bank3 and East Bank 3
Low – West Bank 2 and East Bank 2
For future questions please send an email to claefs@umn.edu. The questions that you submit will be reviewed by a team member and a response will be sent.
If you missed the breeze presentations, they are available on the EFS website for you to view at your convenience. The website also contains a large amount of information about the EFS project.
Upcoming Deadlines and Important Dates
Oct. 5
- 10/1-10/14-07 Pay Period CLA Payroll cut off 4:30 p.m. for the 10/24/07 pay date.
- Applications for sabbatical supplement and single semester leave due in the Office of the Associate Dean for Faculty and Research (212 JohH)
Oct. 8
- Workshop for Faculty-led Short Term Study Abroad Programs, 9:00 a.m. 100 Skok Hall, St. Paul Campus, RSVP to laurelj@umn.edu
Oct. 10
- First round of new course proposals for Fall ‘08 due in 113 Johnston Hall the Assistant Dean’s Office
Oct. 11
- NOON - deadline at UMF for fund transfer requests to avoid TIP charges
Oct. 15
- Requests for scholarly events funding due in the Office of the Associate Dean for Faculty and Research (212 JohH)
Oct. 18
- CLA Financial/HR Meeting, 8:30 a.m., MN Population Center, 50 Willey Hall (west bank)
Oct. 19
- 10/15-10/28/07 Pay Period CLA Payroll cut off 4:30 p.m. for the 11/7/07 pay date.
- Dossiers for promotion and tenure cases due in the Office of the Associate Dean for Faculty and Research (212 JohH)
- Morse Alumni Award nominations forms due in 113 Johnston Hall
- Outstanding Contributions to Graduate and Professional Education Award nomination forms due in 113 Johnston Hall
Nov. 29
- Workshop for Faculty-led Short Term Study Abroad Programs, 11:30 a.m. 100 Heller Hall, West Bank Campus, RSVP to laurelj@umn.edu
You can find past issues of CLA NOW at: http://www2.cla.umn.edu/admin/now_archive/default.html.
Submit items for CLA NOW to ludow006@umn.edu